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Privacy statement

Privacy Statement

Full Force Digital B.V.

Full Force Digital B.V., located at Cattenhagestraat 8A, Naarden is responsible for the processing of personal data as shown in this privacy statement.

Contact Details

  • Website: www.fullforce.digital
  • Postal address: 1411 CT Naarden
  • Email: info@fullforce.digital

The Data Protection Officer of Full Force Digital B.V. can be reached via: info@fullforce.digital.

Personal Data We Process

Full Force Digital B.V. processes your personal data by using our services and/or because you have provided it yourself. Below is an overview of the personal data we may process:

  • First and last name
  • Email address
  • Phone number
  • LinkedIn profile URL
  • For applicants: additional information you provide via the Homerun platform accessible via https://fullforce.digital/careers like a Resume, Cover letter etc. For the Privacy Statement of Homerun please see: https://www.homerun.co/jobs-privacy-statement
  • For employees we collect additional information needed to onboard you as an employee and execute our role as employer, like copies of your ID, bank account numbers etc.

Special and/or Sensitive Personal Data We Process

Our website and/or service does not intend to collect data about website visitors who are younger than 16 years unless they have permission from parents or guardians. However, we cannot verify if a visitor is older than 16. We encourage parents to be involved in the online activities of their children to prevent data about children being collected without parental consent. If you believe we have collected personal information about a minor without this consent, please contact us via info@fullforce.digital, and we will delete this information.

Purpose and Basis for Processing Personal Data

Full Force Digital B.V. processes your personal data for the following purposes:

  • To contact you after applying via Homerun, the platform we use for this and where personal information is stored
  • To contact you after providing one of our employees with your contact details with the purpose of contacting you, e.g., via an interaction on LinkedIn
  • To respond to messages sent through the regular contact form, which are sent to info@fullforce.digital
  • To respond to messages sent directly to any of the email addresses associated with Full Force Digital, most likely in the format …@fullforce.digital
  • To contact you following your interaction with our chatbot on the website
  • To onboard you as an employee and manage your employee life cycle stages

Automated Decision-Making

Full Force Digital B.V. does not make decisions based solely on automated processing that could have significant consequences for individuals. This refers to decisions made by computer programs or systems without human intervention (for example, a Full Force Digital B.V. employee).

Retention Period for Personal Data

Full Force Digital B.V. uses the following retention periods for the following categories of personal data:

  • Applicant information entered in the Homerun platform:
  • Maximum of 24 months; after this the data are automatically removed from the platform
  • Personalia, email address and other information provided via the web form, email, chatbot or other means:
  • Indefinite unless you ask to be removed; we’d like to keep your information to be able to contact you in future
  • Employee information:
  • Indefinite unless you ask to be removed; we’d like to keep your information to be able to contact you in future
  • Note that for employee information we have a legal obligation by Dutch law to retain the information for at least 5 years

Sharing Personal Data with Third Parties

Full Force Digital B.V. only provides personal data to third parties if this is necessary for the execution of our agreement with you or to comply with a legal obligation.

Cookies or Similar Techniques We Use

Full Force Digital B.V. only uses technical and functional cookies, and analytical cookies that do not infringe on your privacy. A cookie is a small text file that is stored on your computer, tablet, or smartphone when you first visit this website. The cookies we use are necessary for the technical operation of the website and your ease of use. They ensure that the website works properly and remember, for example, your preferences. We can also optimize our website with this. You can opt-out of cookies by setting your internet browser so that it no longer stores cookies. Additionally, you can delete all previously saved information via your browser settings.

View, Modify, or Delete Data

You have the right to view, correct, or delete your personal data. You also have the right to withdraw your consent to the data processing or object to the processing of your personal data by Full Force Digital B.V. and you have the right to data portability. This means that you can submit a request to us to send the personal information we have in a computer file or digital database to you, or another organization specified by you.

You can send a request for access, correction, deletion, or data transfer of your personal data, or a request to withdraw your consent or object to the processing of your personal data, to info@fullforce.digital. To ensure that the request for access has been made by you, we ask you to send a copy of your ID with the request. Make your passport photo, MRZ (machine readable zone, the strip with numbers at the bottom of the passport), passport number, and citizen service number (BSN) black in this copy. This is to protect your privacy. We will respond to your request as quickly as possible, but within four weeks.

Filing a Complaint

Full Force Digital B.V. also would like to point out that you can file a complaint with the national supervisory authority: the Dutch Data Protection Authority. This can be done via the following link: https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons

How We Protect Personal Data

Full Force Digital B.V. takes the protection of your data seriously and will take appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized modification. Access to personal data, whether in email or the Homerun platform we use for applications, or any database is restricted to employees who have a legitimate interest in accessing the information. If you have the impression that your data are not properly secured or there are indications of misuse, please contact us via info@fullforce.digital.

Here are specifications on where information is stored:

  • Information shared via Homerun may be copied to a database on Full Force Digital’s Microsoft Office environment
  • Information shared via email is kept in Full Force Digital’s Microsoft Office environment
  • When you send a message via the contact form, this information is sent to info@fullforce.digital directly
  • Information shared via our chatbot on the website is stored in a separate database connected to our website and may be copied to a database on Full Force Digital’s Microsoft Office environment
  • Employee information is stored on the HR platform Loket

Full Force Digital B.V. provides yearly GDPR training for employees to ensure they are aware of their responsibilities and the importance of data protection. This training includes best practices for handling personal data and responding to data subject requests.

Data Breach Notification

In the event of a data breach, Full Force Digital B.V. will promptly notify affected data subjects and the relevant supervisory authority. The notification will include the nature of the breach, the likely consequences, and the measures taken to address the breach.

Third-Party Agreements

Full Force Digital B.V. ensures that all agreements with third-party processors include data protection clauses that comply with GDPR. We regularly review these agreements to ensure ongoing compliance and protection of personal data.